Free security forms for working posts
Security companies and in-house departments still run on paper and PDFs at many sites: a Daily Activity Report (DAR) at the podium, an incident report after a trespass, a supervisor inspection on Saturday morning. These documents only help if officers can complete them the same way every time, and if the header actually shows the correct client and site.
PatrolKey’s Free Security Operations Toolkit is built around that job. The public pages here explain each form in plain language. The Toolkit is where you put your logo, company name, client name, and site name on the templates and print them for the post.
The seven operational forms
Security Daily Activity Report (DAR)
Learn what a security Daily Activity Report (DAR) is, what to record during a shift, and how PatrolKey’s free customizable DAR template helps officers keep a clear, time-stamped log.
Read the guideDAR Continuation Sheet
Use a DAR continuation sheet when a security Daily Activity Report runs out of log lines. Keep the same shift, times, and report number without crowding the original page.
Read the guideSecurity Incident Report
A security incident report records one event in detail: who, what, where, when, actions taken, and evidence. See when to write one and how it differs from a Daily Activity Report.
Read the guideSupplemental Incident Report
A supplemental incident report adds later facts, photos, or follow-up to an original security incident report without changing the first submitted record.
Read the guideSupervisor Site Inspection
A supervisor site inspection form helps security managers check officer presentation, post orders, logs, equipment, and site conditions on a consistent checklist.
Read the guidePost Order Acknowledgment
A post order acknowledgment form records that a security officer read and understood the current post orders for a site or post, including date, version, and signatures.
Read the guideEngineer / Maintenance Report
An engineer or maintenance report lets security officers document facility defects — lights, doors, HVAC, leaks — and hand them to the client’s maintenance team with location and time.
Read the guideCustomize with company, client, and site branding
A generic download that still says “Company Name” in the header gets left in a drawer. In the Toolkit you fill in the details your officers already know — who they work for, which client owns the site, which post they are standing — so the printed form looks like yours.
How this relates to PatrolKey
You do not have to buy GPS, scheduling, or a Command Center to use these templates. If you later need officers to file DARs from a phone, run QR or NFC patrols, or watch who is on duty, PatrolKey’s security operations platform is the paid product that does that work. The free forms remain useful on their own.
These pages and templates are general resources for security companies and in-house teams. They are not legal advice and they do not guarantee that a document will meet a particular client’s, insurer’s, state’s, or workplace’s requirements. Follow your post orders and company policy.
Create Your Free Customizable Forms
Brand the form with your company, client, and site details in PatrolKey’s Free Security Operations Toolkit. No need to run the full operations platform to use the templates. PatrolKey also offers a complete security operations system — GPS, patrols, live Command Center, and filed reports — if you need more than blank forms.
First-pass templates. Your company still decides how each form is used on a live site.